There is no concept of start-up costs in Budgeto. That being said, it is still possible to use Budgeto to budget start-up costs and to visualize them in different ways within the application or by exporting them.
Generally, "start-up costs" are composed of the expenses and/or investments planned to start a project, as well as the sources of funding needed to support these expenses/investments. These costs are often the subject of a start-up budget independent of the operational budget, however in Budgeto you must plan your start-up costs and your operating costs in the same budget.
Here are some explanations on how to forecast your expenses, investments and seed financing as well as the interfaces to use to visualize them:
Your start-up expenses must be entered in the EXPENSES menu. In this menu, if you wish, you could create a START-UP COSTS department to isolate these costs and visualize them separately in your Income Statement. You can create departments, categories, and expenses by following this menu.
Here is an article that explains how to use this menu:
Your start-up investments must be entered in the FIXED ASSETS menu. Unfortunately, this menu does not yet allow categorization by department. However, there is another way to view them in Budgeto, we will tell you how in a few lines.
Down payment and/or financing
Start-up costs necessarily mean financing! Your seed funding can be entered in different menus in Budgeto:
- LINES OF CREDIT: to activate lines of credit made available by financial institutions to finance the start of a project;
- DEBTS: to enter financing obtained from financial institutions to finance the start-up of a project;
- SHARE CAPITAL: to enter the investments of the project's shareholders;
- GRANTS: to enter grants obtained from partners to finance the start-up of a project;
Each expense and investment must be compensated at least by the same amount in financing, otherwise you will have liquidity problems. It is also important to consider the impact that sales taxes, interest costs, principal repayments or any other element resulting from your start-up may have an impact on your business liquidity.
Interfaces to visualize your start-up costs
Let's take a concrete example to explain how to use Budgeto with a start-up project:
- Opening of a tea counter to take away in a shopping center;
- The project starts on 1 January 2021;
- The start-up period is from January 1 to April 30, 2021;
- The official opening of the counter is scheduled for May 1, 2021;
- The end of the year of the project will be on December 31 of each year.
In Budgeto, expenses, investment and, start-up funding will all be entered from January 2021 to April 2021,the start-up period before the counter opens. It will therefore be easy for the user to visualize these costs by consulting the reports for these 4 months of start-up.
- An income statement in monthly view will visualize start-up expenses from January 2021 to April 2021;
- A monthly report will visualize the investment and cumulative start-up financing obtained from January 2021 to April 2021;
- The Export module allows you to export these reports to Excel to sum up your first four months of startup;
- If Excel is a challenge for you, you can opt for the use of the Analysis module that allows you to output a tailor-made cumulative report of your income and expenses including only the months you need. You just have to keep a single entity, choose the right scenario, the start month, the end month and generate the report;
- The Costs & Financing module allows you to view a summary of all your expenses, investments and funding sources on a cash basis. This menu obviously considers all your assumptions and shows you exactly the situation of your liquidity. Just select the start and end months for the start period and you're done.